GENERAL TERMS & CONDITIONS FOR ATTENDING AS A PUBLISHER AND/OR GUEST.
1. INTRODUCTION
1.1 The 2024 NATIONAL FOUNDERS CONFERENCE is organized and managed by Founders Ministries INC whose registered address is 1303 Ceitus Ter, Cape Coral, Fl 33991. This is referred to herein as the “event” and these Terms and Conditions apply to each.
1.2 References to “us” means Founders Ministries Inc and references to “we” and “our” shall be construed accordingly. Reference to “you” means the entity completing a booking request and your guests or representatives and references to “your” shall be construed accordingly.
1.3 All applications to register for the event are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).
1.4 You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
2. BOOKINGS
2.1 All applications to publish at the event are subject to approval and you making full payment. If your initial sponsorship submission is declined, you will be refunded 100% of your payment within 10 business days. Once approved, all sponsorships and publisher booths are non-refundable.
2.2 Founders Ministries may decline any application request for exhibitor space for any reason based on the discretion of our conference leadership. If you received a direct invite from Founders, you are pre-approved for a Publisher booth.
2.3 Registered conference attendees will receive their name badges upon check-in at the conference. Name badges must be worn at all times throughout the duration of the conference.
2.4 Guests may be required to show proof of identity at time of check-in for the event. Acceptable forms of valid identification include but are not limited to: Passport, U.S. state-issued driver’s license, military ID card.
2.5 Publisher booth spaces are available on a first come, first served basis. Please note that our booth spaces are a simple set up with a 6 ft table and 2 chairs (approx. 8’x8 – no pipe and drape), but may be reserved in multiples to create larger exhibit areas.
2.6 The deadline to submit for consideration is October 13th, 2023 at 11:59PM EDT.
3. PRICES AND PAYMENT
3.1 Our prices for exhibiting at the event are set out on our website. Prices may be subject to change from time to time.
3.2 Payments are required with your reservation form and can be made with a credit card or a personal check. All payments must be made in U.S. currency.
3.3 To pay via check, please contact our office (888-525-1689) Please make checks payable to Founders Ministries and mail to: PO Box 150931, Cape Coral, FL 33915.
4. CHANGES TO THE EVENT AND CANCELLATIONS
4.1 It may be necessary for reasons beyond our reasonable control to alter the advertised content, speakers, timing and/or location of the event or the advertised speakers. We reserve the right to do this at any time. Where we alter the time and/or location of the event, we will provide you with notice of the same and will offer you the choice of either a credit for a future event of your choice (up to the value of sums paid by you in respect of the event) or the opportunity to attend the event as varied.
4.2 Cancellations must be made by phone (888-525-1689) during normal business hours (not via voicemail message), or by email ( officeadmin@founders.org ). Once approved, all sponsorships are non-refundable.
4.3 We shall not be liable to you for travel, accommodation or other costs and expenses incurred (included wasted costs and expenses) if we are required to cancel or relocate the event as a result of an event outside our control (including, without limitation, to acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts of terrorism or threats of any such acts, any strike action, lock-outs or other industrial action and a pandemic, epidemic or other widespread illness).
4.4 We shall not be liable for any failure of the contracted venue to provide any special diet food, that has been pre-ordered.
5. CONTENT
5.1 All rights in all presentations, documentation and materials published or otherwise made available as part of the event (including but not limited to any documentation packs or audio or audio-visual recording of the event) (“Content”) are owned by us or are included with the permission of the owner of the rights. No (i) No republication, broadcast or other dissemination of the Content is permitted. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that use by the relevant delegate for internal business purposes shall be permitted), and (but without limitation) you shall not (and shall procure that each of your delegates shall not):
5.1.1 upload any Content into any shared system;
5.1.2 include any Content in a database;
5.1.3 include any Content in a website or on any intranet;
5.1.4 transmit, re-circulate or otherwise make available any Content to anyone else;
5.1.5 make any commercial use of the Content whatsoever; or
5.1.6 use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.
5.2 To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.
6. LIABILITY
6.1 I, on behalf of myself, the business that I represent, my heirs, representatives, executors, administrators and assigns, hereby knowingly and intentionally (A) waive any and all liability of Founders Ministries Inc and their respective successors, assigns, owners, shareholders, officers, directors, members and Personnel (each individually, a “Released Party”; collectively, “Released Parties”) for, (B) release Released Parties from, and (C) covenant not to sue Released Parties for any and all causes of action, claims, injuries, liabilities, damages or demands of any nature whatsoever, whether known or unknown, anticipated or unanticipated, foreseen and unforeseen personal injuries, property damage, death, sickness or accident of any kind and whenever occurring, arising out of or in any way related to any Activity, any occurrence or event involving the conference, any Released Party or any service or program related to any thereof, whether such Activity, occurrence or event is supervised or unsupervised and however and whenever any injury, property damage, death, sickness or accident is caused.
6.2 We shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
6.3 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to the event.
6.4 I acknowledge that participation in the conference subjects me, and those in my party, to the risk of sickness and death. This shall include, but not be limited to, COVID-19, any mutation of the coronavirus, or other communicable diseases. I voluntarily assume the risks associated with participation in the conference and the risk of exposure to disease that comes wherever people are present.
7. PRINTED MATERIALS AND POWERPOINT FILES
7.1 Artwork for printed program ads including sponsor logo must be submitted to hannahellis@founders.org by December 1, 2023. All artwork is subject to approval. No sponsorship or Publisher refunds will be provided for rejected or tardy artwork.
Conference Program Ad Specifications:
- Resolution: 300 Pixels/Inch
- Color profile: CMYK
Dimensions (Horizontal x Vertical):
- Half Page: 5.5″ x 4.25”
- Full Page: 5.5″ x 8.5″
Please include 1/8″ bleed for your artwork; do not include printers marks
7.2 Artwork for the PowerPoint files must be submitted to hannahellis@founders.org by December 1, 2023. All artwork is subject to approval. No publishers refunds will be provided for rejected or tardy artwork.
PowerPoint Slide Specifications:
- Resolution: 1280×720 pixels
Dimensions (Horizontal x Vertical):
8. SHIPPING
8.1 If you plan to ship items for your booth at the Founders Conference, please send them to:
Founders Conference Exhibition ________________ (Name of Your Organization)
Founders Ministries
1303 Ceitus Terrace
Cape Coral, FL 33991
Shipments must arrive no earlier than January 2nd, 2024 and no later than January 12th, 2024.
The Publisher is responsible for all shipping, storage and related costs for delivering materials to Founders Ministries.
8.2 Once shipped, all shipping / tracking information must be provided to Hannah Ellis (hannahellis@founders.org). Shipments must arrive no earlier than January 2nd and no later than January 12th, 2023.
8.3 The Sponsor is also responsible for arranging and paying for the shipment of all materials back to the organization’s address. Sponsors can shoot to schedule a UPS or Fedex pickup for Wednesday, January 24th at the same address listed above for 9:00 AM – 5:00PM. Any items left behind at the venue without shipping labels properly attached with a pickup scheduled will be subject to a $250 shipping fine or will be discarded.
9. PUBLISHER GUIDELINES
9.1 Publishers are allowed to sell items, but no high-pressure sales tactics are allowed. If complaints are made to our team about such tactics, you will be asked to shut down your booth. If such action is taken, no refunds will be given for sponsor fees.
9.2 Publishers agree NOT to sell or give away any Founders Press book titles and conference speaker book titles (without permission of Founders Ministries).
9.3 All exhibits must be respectful to other exhibits regarding assigned space. If you are using video equipment, you must be respectful to others and must not be overwhelming for the space you are in. Live audio will not be allowed in the exhibit area.
9.4 The Publisher is responsible for any damage to property surrounding your booth space.
9.5 Names of the Publisher representatives working your booth and using the included Publisher passes must be submitted to hannahellis@founders.org by December 15 th , 2023.
10. GENERAL
10.1 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document.
10.2 These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
10.3 You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.
